For Australian migration and education agencies

Never let a visa or course lead go cold.

VisaFlow replies to every WhatsApp and Instagram enquiry in seconds, qualifies the lead, books the consultation and routes anything sensitive to your team. Day and night, in your client’s language.

Get a Free Speed to Lead Audit Try the live demo

No obligation. We map where your enquiries go cold, usually within a day.

Runs acrossWhatsAppInstagramWebsite24/7 captureEN · PT · ES · Hindi

New WhatsApp leadreplied in 9s

New IG leadqualifying now

Consultation bookedtomorrow, 2pm

AM

Apex Migration

via WhatsApp · online

Hi, do you help with student visas for Australia?

Hi there, hope you’re well. I’m the virtual assistant for Apex Migration. I can help organise your enquiry so the team can continue with the right context. Before sending generic information, can I ask a few quick questions about what you’re looking for?

Yes, let’s do itI have another question

Booked · replied in 12s

Built for the way migration and education desks already work

WhatsAppInstagramYour calendarYour CRM

Your agency does not always know when a lead is lost.

They do not complain. They do not unsubscribe. They do not tell you the reply was too slow.
They just message another agency.

A student asks about studying in Australia at 10pm. A skilled visa prospect sends one WhatsApp message on Sunday. A warm Instagram lead waits, gets no reply, and books elsewhere.

So slow replies are not just an operations problem. They are a revenue leak.

Slow first reply

The lead is warm when they message. Every hour of silence makes the next agency more likely to win the conversation.

Manual follow up

If follow up depends on memory, good leads disappear inside WhatsApp, Instagram or the inbox.

No CRM visibility

If the enquiry never becomes a trackable opportunity, your team cannot measure, recover or improve it.

You do not have a lead problem. You have a response time problem.

Find the leak in your agency

Live demo

One desk, every channel. Watch it reply, qualify and book.

Switch channels and drive the conversation yourself. The same desk handles a WhatsApp enquiry, an Instagram DM, a website message, an after hours lead, and a sensitive question that has to go to a human.

AM

Apex Migration

via WhatsApp

Live desk contextreq_8f2a

ChannelWhatsApp

Location

Interest

Focus

Timeline

Budget

Goal

Interactive demo. Tap a reply to drive the conversation, or let it play. Sample data, configured per agency.

Markets and language

One desk. Multiple markets. Every lead answered in their language.

Pick a lead and see how the same desk adapts the opening, the questions and the handoff rule. Can be configured for multilingual lead capture.

Channel

Language

Portuguese

Typical enquiry

“Quero estudar inglês em Sydney, vocês ajudam?”

Assistant opening

Oi! Sou o assistente da Apex Migration. Posso organizar sua mensagem para a equipe continuar. Antes, não dou consultoria de visto.

Qualification path

Study or exchangeEnglish courseTimelineBudget

CRM summary

PT · Study · English course · 3 to 6 months

Handoff rule

Books a consultation. Visa specifics route to a human.

Before VisaFlow / After VisaFlow

The same lead. Two very different outcomes.

A warm Instagram enquiry lands at 10:14pm. What happens in the next two minutes is the whole difference.

Before VisaFlowLost, but invisible

10:14pm

Lead sends Instagram DM

Next morning

Team replies manually

No CRM record. No follow up task.

2 days later

Lead books with another agency

OutcomeLost, and nobody noticed

After VisaFlowWaiting

10:14pm

Lead sends Instagram DM

10:14pm

VisaFlow replies instantly

10:15pm

Lead qualified

10:16pm

Consultation booked

CRM updated. Human alerted only if the question is sensitive.

OutcomeQualified and booked

See what this would look like for your agency

Free Speed to Lead Audit. No obligation.

How it works

From first message to booked consultation, on autopilot.

Step 01

Capture

Every WhatsApp, Instagram and website enquiry lands in one place, day or night.

Step 02

Qualify

VisaFlow asks the right intake questions and sorts serious enquiries from tyre kickers.

Step 03

Book

Ready leads get a consultation booked straight into the calendar your team already uses.

Step 04

Handoff

Anything sensitive goes to your team, with a clean summary in your CRM. VisaFlow never advises.

Custom setup

Configured around your agency, not a fixed template.

Your agency decides what the assistant asks, when it books, which questions go to a human, what languages it supports and how every lead is saved in the CRM. Tap to explore a setup.

Channels

Where the desk listens.

Lead paths

The enquiries it qualifies.

Languages

How leads are greeted.

Handoff rules

When a human takes over.

Booking rules

How consultations are set.

CRM fields

What is saved on every lead.

Not a generic chatbot

A chatbot replies. VisaFlow moves the lead forward.

Generic chatbot

Answers, then stops.

Answers FAQs and feels robotic
No CRM context, no booking
No compliance logic or lead scoring
No human handoff strategy

VisaFlow Growth Desk

Captures, qualifies, books, hands off.

Captures and qualifies every enquiry
Books consultations and updates the CRM
Runs follow up and routes sensitive questions
Adapts to your process, across WhatsApp and Instagram

Compliance and human handoff

Built to stay on the right side of the line.

VisaFlow is a front desk, not an adviser. Anything case specific goes straight to a registered migration agent on your team.

Never

Never assesses visa eligibility
Never gives migration advice
Never promises an outcome
Never poses as a registered migration agent

Always

Captures and qualifies every enquiry
Books consultations into your calendar
Summarises the enquiry in your CRM
Routes anything sensitive to your team

See it live in the demo above. Open the Sensitive handoff tab.

Audit preview

See what your audit could uncover.

Before we make claims, we map the actual gaps in your agency: response time, after hours enquiries, follow up, CRM capture and safe handoff opportunities.

Sample preview

Response time gap

6h→12s

First reply, manual versus automated. Shows how long new enquiries wait before someone responds.

Audit metric

After hours leak

~6 in 10

After hours enquiries. Shows how many leads arrive while your team is offline.

Example output

Follow up gap

1 touch

Follow up missed. Shows which leads went quiet without a second touch.

Sample preview

CRM capture gap

Untracked

CRM visibility. Shows which conversations never became trackable opportunities.

Prototype data shown for illustration. Your audit uses your own enquiry flow.

Client proof will be added after verified installs.
We do not publish names, agencies or testimonials until they are real and approved by the agency.

Packages

Start small. Scale when ready.

VisaFlow can start as an after hours capture desk, or expand into a full AI Growth System across WhatsApp, Instagram, CRM, booking and follow up.

Best first pilot

After Hours Capture

Capture and qualify enquiries while your team is offline.

From A$490per month. Pilot pricing for founding agencies.

After hours WhatsApp or Instagram capture
Basic lead qualification
Calendly or booking link
Human handoff
CRM note or lead summary
Simple audit report

Start with after hours

Growth Desk

Your main lead response system for WhatsApp and Instagram.

From A$990per month

WhatsApp and Instagram DM automation
24/7 lead capture
Advanced qualification
Booking flow
CRM fields and lead summary
Follow up automation
Sensitive question handoff

Book a 15 minute demo

For multi channel teams

Full Growth System

Advanced setup for agencies with multiple markets, languages and lead sources.

Custom setupscoped from your audit

Multiple lead paths
Multilingual flows
Lead scoring
CRM pipeline
Reactivation of old leads
Advanced handoff rules
Performance reporting
Optional AI voice agent later

Talk through the setup

Not sure where to start? The audit shows which package actually fits your agency.

What your free audit shows

Five gaps, mapped to your own enquiry flow.

1

Response time gap

How long new enquiries currently wait before first reply.

2

After hours leak

Which leads arrive while your team is offline.

3

Channel breakdown

Where your best enquiries come from: WhatsApp, Instagram, website or referrals.

4

Follow up gap

Which leads go quiet without a second touch.

5

Safe automation map

What can be automated safely, without migration advice.

No pitch first. We show the numbers, the leak and the safest first automation to test.

Free Speed to Lead Audit

See where your enquiries go cold.

No pitch first. We show you where enquiries are being lost and what could be automated safely. No obligation, and your team stays in control.

We do not need access to private client data for the first audit. We can start with a walkthrough of your public enquiry flow and your current process.

Book a 15 minute demo

Prefer to see the demo first? Try the live demo above.

Questions

Before you book the audit.

Does it give migration advice?

No. VisaFlow captures, qualifies and books enquiries, and routes anything case specific to a registered migration agent on your team. It never assesses eligibility or gives advice.

Will I stay in control of what it says?

Yes. You decide the questions it asks, the tone, the languages, the booking rules and which questions go straight to a human. It works to your process, not a fixed template.

Which channels does it cover?

WhatsApp, Instagram DM and your website, with after hours or 24/7 capture. It can be configured for multilingual lead capture across English, Portuguese, Spanish and Hindi.

How long does setup take?

The Speed to Lead Audit comes first, usually within a day. From there most desks are live in a matter of days, plugged into the calendar and CRM your team already uses.